Schedule an Event
Using the Eagle Space Reservation System
Need to book a space for an event on campus? Georgia Southern utilizes the Eagle Space Reservation System powered by Eagle Space Reservation System for room reservations and event scheduling. This tool allows you to find spaces that meet your needs in spaces on all three of our campuses. Our comprehensive scheduling system allows you to search for rooms by location, floor, room type or features. Keep reading to learn more about the Eagle Space Reservation System.
Accessing the System
Beginning April 11, 2023 we’ve included the Eagle Space Reservation System link in your MyGeorgiaSouthern portal, so accessing this resource is easy and convenient. Choose the “Reserve a Room” link in the Events and Planning tile in the portal for single-sign-on access to the Eagle Space Reservation System, and there’s no need to re-enter your credentials to begin scheduling. Alternatively, you can navigate to Events.GeorgiaSouthern.edu for another single-sign-in option. Access Eagle Space Reservation System to request, schedule, or approve events.
Scheduling an Event
If you’d like to reserve an event or meeting space on any of the three campuses, you can request a reservation through the Eagle Space Reservation System. Your request to use the space will need to be confirmed by the space approver for the area. Have questions about how to request a space in the Eagle Space Reservation System for yourself or someone else? Use our event request guides below.
- Make a Reservation in Web App
- View Your Events
- Search for Available Rooms
- Book Multiple Rooms
- Book Recurring Meeting
- Add Reservation Details
- Cancel Your Reservations and Bookings
- Edit Reservations and Bookings
Approving an Event
Space approvers are individuals designated to manage and approve the use of those event spaces assigned to them. When a scheduling request is submitted in Eagle Space Reservation System, it is received and evaluated by the space approver(s) for that area. Space approvers will either confirm or deny the use of the space based on the availability of the space requested.
- Approving Reservations in the Web App
- Installing the Desktop Client
- Understanding Reservations and Bookings
- Using the Reservation Book
Student Organization members will now use the same site as faculty and staff. When making a reservation, a notification will be emailed to your advisor
Approving a Student Organization Request
Student organization advisors are full-time faculty or staff members serving as advisors to recognized student clubs or organizations, including those groups affiliated with the Student Government Association and the Panhellenic Association. These individuals will have an opportunity to evaluate scheduling requests from student organizations and notify the space approver if they object. The student organization advisor does not give approval for use of space–this responsibility lies with the Space approver.
Should you need assistance related to approving spaces in Eagle Space Reservation System, please submit a MyHelp ticket for further assistance. When creating the MyHelp ticket, submit it as a “TECHNOLOGY Issue” ticket and be sure to include “Eagle Space Reservation System” in the subject or description of the issue area to assist in routing the ticket.
PLEASE NOTE: you will need to be signed in with a Georgia Southern email account to view the training video.
Last updated: 4/12/2023